2014 HR Updates & Reminders

The HR Matrix team wishes you a happy new year. With the new year come many changes that are going into effect for California employers in 2014. Here is a snapshot of the most prominent changes along with some miscellaneous reminders. If you have concerns regarding compliance, we are here to help. Contact us at 707-526-0877 or via email at admin@thehrmatrix.com if you have any questions or need support.

•Affordable Care Act (ACA): ACA compliance this year includes providing exchange notices and summary of benefits documents to new hires, providing affordable health insurance, shortening wait periods to no more than 60 calendar days (CA only), and adhering to new limits for HSA’s. In addition, small employers may be eligible for health care tax credits. We hope your insurance brokers are fully supporting your ACA needs. If not, we can help you with a referral to a local full-service broker or work with you directly to ensure you have a handle on the ACA changes.

•New Required Employer Postings: Employer postings have changes again this year. The changes are relatively minor, but to be in compliance you will need to update your postings. If you haven’t replaced your posters lately, now is the time to do so. The Cal Chamber all-in-one employer posting is available via this link, or, for current customers, we can order them for you as part of your retained agreement with HR Matrix. If you are not a current customer of HR Matrix for our retained HR services, contact Jennifer to discuss our monthly HR advice and consultation services: Chamber Postings

•Handbook Updates: Make sure your employee handbooks reflect 2014 legislative changes including benefits eligibility and waiting period for benefits in California. If it’s time for a once-over on your handbook, we specialize in handbook reviews and updates and would be happy to help.


• OSHA 300 Log: Most employers who had over ten employees during the prior year must post the annual OSHA 300A summary, by February 1st. For forms and instructions, see OSHA Online
• EEO-100: Most employers with over 100 employees and federal contractors with over 50 employees must complete on the EEO-1 survey annually. The deadline is usually 9/30 and the survey is now online at the EEOC site.
• Minimum Wage: Minimum wage is going up! Beginning July 1, 2014, the minimum wage will be $9.00. It is slated to increase to $10.00 effective 1/1/16.

For a complete list of new regulations, see the CalChamber site.

In 2013, we worked with many new clients on legal compliance issues, problems and claims. Many of the cases we supported could have been prevented. Let us know if we can help you tune up your HR practices with a HR processes review or HR compliance audit.

See our 7 Ways to Steer Clear of HR Problems article on our website for more info.

Additionally, if your goal is to assess and enhance the level of employee engagement at your company, ask us about our Employee Engagement Survey and/or 360 feedback process. If your goal is to conduct a compensation study this year, we offer full service compensation consulting. We can gather salary survey data and create competitive compensation practices, including pay ranges and employee communication materials to show the value of your overall pay and benefits program.

Best wishes to you and we look forward to working with you in 2014.


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